KIKSSystems

Email & document workflows

Less copying.
Less searching.

Prepare recurring enquiries and documents in a structured way. Your team retains professional review and control over critical steps.

Discuss your workflow

One possible example

Prepared for review.
Never sent unchecked.

AI helps with reading and drafting. Your team adds specialist details, checks the suggestion and decides whether to send.

These are possible use cases, not published customer references.

One possible workflowEXAMPLE

01 · A new message

An enquiry arrives.

AI reads only the approved mailbox and identifies what the enquiry is about.

InboxNEW

Maintenance enquiry

Hello, could you send us a quote for maintenance?

Access is limited to agreed data sources.

02 · Prepared by AI

A draft, ready for review.

AI prepares a reply. Missing information stays visible.

Suggested replyDRAFT

Thank you for your enquiry. To prepare a suitable quote, we still need to know the scope of maintenance required.

Still needed: maintenance scope

Missing details are clearly flagged.

03 · You stay in control

You review. You decide.

Your team reviews and adjusts the draft. Sending is approved only afterwards.

Human review
  • Check content and recipient
  • Add or request missing details
  • Explicitly approve sending
Waiting for your approval

Nothing is sent without approval.

Limited accessLogged workflow

Possible scope

From a single step
to a suitable workflow.

01

Categorise enquiries

Sort incoming messages by agreed categories and provide information for processing.

02

Prepare drafts

Create suggested replies from approved information. Highlight uncertain or missing details.

03

Extract document data

Read agreed fields from recurring document types. Require review before committing the results.

Working together

One step at a time.

01

Understand the workflow

Clarify goals, workload, data types and existing systems.

02

Build a limited solution

Agree on scope and price. Implement permissions, approvals and error handling.

03

Test & hand over

Verify agreed test cases, brief the responsible people and approve operation.

Implementation by individual quotation. Agreed additional work: €100 net per hour. Hardware, hosting, licences and usage fees are separate.

A good place to start

Which task takes
too much of your time?

Tell me about your day-to-day work. Together, we will identify where AI or automation could help.

Request an introductory call20 minutes · free · no obligation