Prepare enquiries
Categorise emails, identify missing information and prepare reply drafts. Your team reviews and sends.
Explore email workflowsAI & automation · Klagenfurt, Austria
Less routine.
More control.
AI that takes work off your team’s hands. On your own infrastructure or in a vetted EU cloud. With limited access and human approval for critical actions.
20 minutes · free · no AI experience needed
One possible workflowEXAMPLE
01 · A new message
An enquiry arrives.
AI reads only the approved mailbox and identifies what the enquiry is about.
InboxNEW
Maintenance enquiry
Hello, could you send us a quote for maintenance?
Access is limited to agreed data sources.
02 · Prepared by AI
A draft, ready for review.
AI prepares a reply. Missing information stays visible.
Suggested replyDRAFT
Thank you for your enquiry. To prepare a suitable quote, we still need to know the scope of maintenance required.
Still needed: maintenance scopeMissing details are clearly flagged.
03 · You stay in control
You review. You decide.
Your team reviews and adjusts the draft. Sending is approved only afterwards.
Human review
- Check content and recipient
- Add or request missing details
- Explicitly approve sending
Nothing is sent without approval.
Step 1 of 3
Personal support. From the first conversation to ongoing operation.Member of Software Internet Cluster Kärnten ↗
In day-to-day work
Start small.
Make work easier.
You do not need a finished AI strategy. One task that regularly takes up time is a good place to start. These examples show possible applications.
Process documents
Extract information from recurring documents for review. Reduce manual copying between systems.
Explore document workflowsFind information faster
Search approved internal documents and get answers with sources. Existing access permissions remain the boundary.
Explore internal workflowsYour starting point
Understand first.
Then build.
AI may help. A small automation without AI may be enough. Sometimes, keeping the current workflow is the better choice. We clarify this before implementation.
What the initial analysis includesInitial analysis · one process500 €net
A clear basis for your decision.
- Review the workflow, systems and data together
- Assess benefits, feasibility and risks
- Receive a written recommendation and next step
One-off fee, plus applicable VAT. Scope agreed before commissioning.
Security is part of the work
Useful AI needs
clear boundaries.
Purposeful access
Grant only the data and functions a workflow needs. Enforce permissions through technical controls.
People make decisions
Critical actions require approval. Unclear cases are routed for review instead of continuing unchecked.
Operate with control
Log relevant steps, test changes and define error handling. Agree on data locations before implementation.
On-premise or EU cloud
Your requirements
determine the location.
Data sensitivity, existing IT and budget determine the right deployment. The processing chain is reviewed and documented before the project starts.
Compare deployment optionsOn-Premise
Run on your infrastructure. Suitable when data should stay in-house and sufficient computing resources are available.
EU-Cloud
Run with selected EU providers. An option when you prefer not to purchase your own AI hardware.
Karl Constantin SchulmeisterOwner · KIKS Systems
Your point of contact
Talk to the person
who builds it.
I am Karl Constantin Schulmeister. Based in Klagenfurt, I help businesses put AI and automation to practical use. I look at how you work and build a solution around your needs.
On site by arrangement or by video call. Also in cooperation with your existing IT provider.
More about meBefore our first conversation
You may be wondering …
We do not use AI yet. Is this for us?
Yes. You do not need to choose a model or bring a finished plan. Describe which tasks take too much time or frequently get left behind.
Do we need to buy new hardware?
Not necessarily. I assess your existing infrastructure. Where local deployment is not practical, a vetted EU cloud may be an alternative. Hardware and operating costs are quoted separately.
Can you build a small automation without AI?
Yes. If fixed rules solve the task reliably, AI is often unnecessary. A single integration or a small internal workflow can be a worthwhile project.
What does working together cost?
The introductory call is free. Analysis of one defined process costs €500 net. Implementation is quoted individually; agreed additional work is €100 net per hour. Monthly support starts at €300 net. View services and pricing.
A good place to start
Which task takes
too much of your time?
Tell me about your day-to-day work. Together, we will identify where AI or automation could help.
Request an introductory call20 minutes · free · no obligation